SUMMARY OF 2016 AGM
summary SRSC AGM – Saturday 28 May 2016
The AGM was held at the Eastlake Football Club on 28 May 2016. It was well attended with 25 members. A number of members stayed on for dinner after the meeting.
Members will have seen the Treasurer’s report:
- The annual subscription for 2016 has been decreased to $400.
- The Club’s accommodation charges remain the same, since they have been sufficient to cover usage costs.
- The sinking fund levy remains at $100.
As reported to the membership in late 2015, due to the imposition of amended building standards the cost of renovating the decks and fire escapes increased. The Club looked for innovative ways to fund the work so that it could be completed in a timely manner. Due to the willingness of a number of members to pay the forecast capital levies in advance, and of others to make loans to the Club, the work has been done over summer. As anticipated, this required, and the Club has set, a capital works levy of $300 for 2016.
Tony Adams, Pierre Delarue and David Hogg were re-elected to the Board.
Lodge maintenance and renovations
It was expected that the renovation of the deck, the building of the new northern deck and the renovation of the fire escapes would be completed and certified by the engineer in the week following the meeting [Secretary comment – this has been done]. The installation of the new mezzanine window will need to be done next summer as the fire-resistant window was not available in Australia. We have been told by the builder that it has been ordered from Europe.
Further into the future
After the above work is completed, the next major work will be the re-cladding of the northern face of the lodge since the current cedar cladding is extremely weathered. This will need to be done in a fire-resistant material.
False fire alarms can lead to the Club incurring a $1,500 charge. It is not possible to halt the imposition of the charge simply by contacting the fire brigade when the alarm sounds. Accordingly all members are asked to avoid this occurring. Special care needs to be taken in
the laundry (e.g. there was a false alarm caused by ski waxing), and in the kitchen (smoke from burnt toast).
The new booking system seems to be going well, and there were no major teething problems. Some members had opted to book 5 and 6 day weeks (although the majority still booked 7 day weeks). It seemed likely that the system will reduce the number of vacant beds on weekends (which has historically been caused by early departures).
The Club no longer takes credit card for summer bookings, instead requiring direct credit into the club’s bank account.